Making any event successful take the hard work of coordinators, vendors, artist; in fact, each one’s blood and sweat who is involved in the organizing team be it a sweeper. There are zillion factors one need to consider for making a perfect hit; however, there are few tips which can help you almost every time.
Learn 6 tips to make your events perfect as an event coordinator:
1. Delegate Early
I just talked with an associate who said he thought he could do it all, but the closer he gets to the deadline, the more he realizes that he can’t do the work. As a result, he consistently hires representatives at the last minute. This creates a crisis for his staff along with rushed, last-minute work. Not only does this scenario increase the odds of costly mistakes and rework, but it’s also demotivating. Be realistic about what you can accomplish — then delegate early.
2. Delegate to The Right Person
If you think that any other person can do the given task better than you then let them do that task, it will save time and the task will be done by someone specialist in that field. It will help in the faster and smoother way of proceeding with the event and will also motivate other teammates and boost their confidence to give their 100 percent.
3. Fully Describe the Outcome
When you delegate work to anyone make sure that you are delegating the work in a clear way so that the other person can imagine the outcome properly, and don’t have any kind of situation and also focus on coming up with different types of questions so that you can show all the possible situation and also the outcomes of that situation.
4. Observe Your Teammates
After you have delegated the work make sure to keep a check on the work (but not too often) so that you can manage the progress and let the work going on. By observing the work of the employees will help you in making new task and providing new work to the employees according to their skills.
5. Clear Vision
You know you have perfect the weather once you can graduate somebody from tasks and responsibilities to co-creating vision with you. Vision must be clear to you and your team. This includes what type of event it is, what are the expectations of the client from you as an event manager and what is the taste of the client. Does he want illustrious decoration or simplistic traditional settings?
Clarity about client’s requirements makes it easier for the whole team in making decisions promptly and give the best in any circumstances with respect to clients’ needs.
6. Add Delighting factor to your services:
Gone those days where customer satisfaction was enough to bring your customer back. Try to add one unexpected element in your events to make your customers a returning one.